Please read our Privacy Policy

Posted: 21/05/2018

Introduction

This is Oxfordshire Business First Limited’s privacy notice. We are a not-for-profit business network bringing the best business people together to share knowledge and experience.

Oxfordshire Business First Limited (“Oxordshire Business First”) respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.

Important information and who we are

Purpose of this privacy notice

This privacy notice aims to give you information on how Oxfordshire Business First collects and processes your personal data through your use of this website, including any data you may provide to us when you sign up to get involved, donate or to receive our newsletter.

Controller

OXFORDSHIRE BUSINESS FIRST is the controller and responsible for your personal data.

If you have any questions about this privacy notice, please contact our nominated personal data representative using the details set out below.

Contact details

Our full details are:

Full name: Oxfordshire Business First Limited, a company limited by guarantee incorporated in England and Wales with registration number 04815973: Registered office address: c/o Everyman Legal Limited, 1G Network Point, Range Road, Windrush Park, Witney, Oxfordshire, OX29 0YN

We are an organization of volunteers and, as permitted by the Data Protection Act 2018, we have not appointed a Data Protection Officer. If you have any questions concerning your personal data, please contact our nominated personal data representative, Frank Nigriello: Email frank.nigriello@yahoo.com or by post to Frank Nigriello, Oxfordshire Business First Limited c/o Unipart House, Garsington Road, Oxford , OX4 2PG

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 17 MAY 2018

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.

Contact Data includes postal address, email address and telephone numbers.

Financial Data includes bank account and payment card details in connection with your donations.

Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

Profile Data includes your username and password, your interests, preferences, feedback and survey responses.

Usage Data includes information about how you use our website.

Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

How is your personal data collected?

We use different methods to collect data from and about you including through:

Direct interactions. When contacting us or making enquiries of us, we will collect your contact details. This could include Identity, Contact Data we receive from you when you contact us by signing up for an event. Where you contact us, we may ask you why you have decided to do so. You need not answer any such question; we only want to know the answer if you are content to tell us.

e- Bulletins, News, Event. When you sign up to receive this information, we will collect your Contact Data.

Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, and other similar technologies. Cookies help us to make our website, and the way we use it, better. Cookies enable the website to remember you.

Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources such as LinkedIn, Facebook, WhatsApp or Twitter. The information we obtain from other organisations may depend on your privacy settings or the responses you give; you should check those regularly How we use your personal data

We will only use your personal data when the law allows us to. At present, our MAJOR active initiatives are the BIG Gig events. Apart from those, our communication is mainly to sign post you to content which we think may be of interest to you appearing on social media sites such as LinkedIn, some of which we may have curated. Most commonly, we will use your personal data in the following circumstances:

Supporters: We will use your data mainly to provide you with information you asked for, and to keep a record of your relationship with us, ensure we know how you prefer to be contacted and understand better how to improve on the information about us.

Direct Marketing: We apply an ‘opt-in only’ communication policy for direct marketing. This means that we will only send direct marketing communications to those that have explicitly consented to us to do so via their preferred channel(s) (email or post).

Legal and Regulatory Compliance Where we need to comply with a legal or regulatory obligation.

Communications other than direct marketing: Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests (see below) . In particular, we may sign post you to

Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending Direct Marketing communications to you via email. You have the right to opt out of receiving our general marketing at any time by contacting us on OxfordshireBusinessFirst@yandex.com.

Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us on OxfordshireBusinessFirst@yandex.com if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

We never sell your personal data to anyone else.

Opting out

You can ask us to stop sending you marketing messages at any time by contacting us on OxfordshireBusinessFirst@yandex.com.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of registering for events or making gift aid donations.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us on OxfordshireBusinessFirst@yandex.com.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.

External Third Parties as set out in the Glossary (see paragraph 12).

Other not for profit organisations engaged with the Oxfordshire business community and with whom we may choose to collaborate on specific projects or to merge the whole or part of our activities or our assets. If a merger happens in respect of any part of our activities, then a new entity resulting from such merger may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

International transfers

We do not transfer your personal data outside the European Economic Area (EEA) in order to promote our activities. However we may use service providers (such as GOOGLE) to store our personal data.

Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.

Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

Please contact us on OxfordshireBusinessFirst@yandex.com if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to our directors and volunteer assistants who have a need to know for the purpose of operating efficiently and legally.

Data retention

How long will you use my personal data for?

We keep your personal data in a form that identifies you for as long as we have a legitimate interest to use it and as required by law.

Glossary

LAWFUL BASIS

Legitimate Interest means the interest in conducting and managing our operations and to enable us to shape and guide our future activities and events. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us on OxfordshireBusinessFirst@yandex.com

THIRD PARTIES- External Third Parties

Service providers who provide IT and system administration services.

Event organisers

Professional advisers including lawyers, bankers, auditors, insurer, fundraising and marketing consultants who provide consultancy, banking, legal, insurance and accounting services.

HM Revenue & Customs, Information Commissioner’s Office, Companies and other regulators and authorities.

YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

How to exercise any of these rights: If you wish to exercise any of the rights set out above, please contact us at OxfordshireBusinessFirst@yandex.com.